How to Remove Markup Area in Word While Printing

When working on collaborative Word documents, tracked changes and comments often fill up the margin—known as the markup area . While this is helpful during editing, it becomes a problem when printing. The markup area can take up space, clutter the layout, and make documents look unprofessional. In this guide, we’ll walk you through how to remove the markup area in Word while printing , and how Docswrite.com can help streamline your document preparation process.

What is the Markup Area in Word?

The markup area in Microsoft Word displays elements like:

• Tracked changes

• Comments

• Formatting edits

This area appears in the right margin by default and is essential for reviewing documents. However, when you go to print, Word includes this by default unless you change your print settings.

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Steps to Remove Markup Area in Word Before Printing

Follow these simple steps to print a clean version of your Word document without the markup:

1. Go to the "Review" Tab

Open your document and navigate to the "Review" tab on the ribbon.

2. Set Display for Review to “No Markup”

In the "Tracking" group, you’ll see a drop-down labeled “Display for Review.” Change this to “No Markup.” This will hide the comments and tracked changes from the view.

3. Go to File > Print

Now click on “File” > “Print.” Make sure the print preview also shows no markup . If comments still appear, double-check the Print Settings .

4. Check Printer Settings

Under the print settings, look for an option that says “Print Markup” and uncheck it.

5. Print Your Document

With markup hidden and the setting unchecked, click Print . You’ll now get a clean, professional-looking document.

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How Helps with Clean Document Output

While Microsoft Word offers the ability to hide markup before printing, it's not always intuitive—especially when dealing with multiple versions or complex formatting. That’s where comes in.

DocsWrite.com is a powerful web-based document preparation tool that helps users organize, clean up, and finalize Word documents before sharing or printing. Whether you're compiling documents for clients or publishing content, DocsWrite.com simplifies formatting so your final output looks sharp and ready for presentation.

It’s ideal for users who want to avoid manually adjusting settings every time they print. With DocsWrite.com, you can work more efficiently and confidently deliver clean documents.

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Frequently Asked Questions (FAQ)

Q1: Why does Word print comments and tracked changes even after I hide them?

A: You may have hidden the markup on screen, but Word will still print it unless you uncheck the "Print Markup" option in the Print Settings.

Q2: Will accepting all changes remove the markup permanently?

A: Yes. Accepting all changes and deleting comments will remove the markup permanently. This is ideal before sharing a final version.

Q3: Can clean up Word files automatically?

A: DocsWrite.com helps streamline the document preparation process and ensures your documents are presentation-ready, though it does not function as a Word plugin.

Q4: Do I need to install anything to use DocsWrite.com?

A: No installation is needed. DocsWrite.com is entirely web-based and works from any browser.