How to Remove Comments Before Printing Word

If you often work with Microsoft Word documents, you may have noticed that comments and tracked changes can appear in the print preview and final printout. While comments are useful for collaboration, they’re not always meant for your final printed version. Whether you’re preparing a report, contract, or school project, learning how to remove comments before printing in Word is essential.

In this guide, we’ll walk you through step-by-step methods to ensure your printed document looks clean and professional. We’ll also explain how Docswrite.com can help make document preparation faster and easier.

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Why Remove Comments Before Printing?

Comments in Word are designed for internal review, not for your final audience. If you forget to remove them, you might:

• Reveal private or sensitive feedback.

• Make the document harder to read.

• Appear unprofessional to your audience.

Removing them ensures that your printed document is polished and ready for formal use.

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Method 1: Hide Comments in Print Layout

• Open Your Word Document .

• Go to the Review tab.

• In the Tracking section, find the Show Markup dropdown.

• Uncheck Comments .

• Check the Print Preview to confirm comments are hidden.

This method hides comments temporarily so they won’t appear in your printout, but they will still exist in the file.

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Method 2: Delete Comments Permanently

If you want comments gone entirely:

• Open Your Word Document .

• Navigate to the Review tab.

• Click Delete in the Comments section.

• To remove all at once, click the dropdown and choose Delete All Comments in Document .

Once deleted, the comments will not appear in print or in the digital file.

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Method 3: Save a Clean Copy with

If you want a simplified, ready-to-share version of your document without comments, formatting clutter, or tracked changes, offers an easy way to prepare files. Instead of manually adjusting every setting in Word, you can upload your document to Docswrite.com and quickly get a streamlined version that’s ready for printing or sharing.

This is especially helpful when you have multiple files to prepare for print and need to ensure they are free of distracting markup.

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Best Practices for Printing Without Comments

• Always check Print Preview before finalizing.

• Keep an original copy with comments for your records.

• Use Docswrite.com when working with multiple documents for faster preparation.

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FAQ – How to Remove Comments Before Printing Word

Q1: Will hiding comments in Word delete them? No. Hiding comments only removes them from view or print; they still remain in the file.

Q2: Can I remove comments from just one section of my Word document? Yes. Select the specific comment and use the Delete option in the Review tab.

Q3: Is free to use? Docswrite.com offers free options as well as premium features for users who need advanced document preparation tools.

Q4: Can handle large Word documents? Yes. It works with both small and large files, making it ideal for batch processing and professional use.

Q5: Why do comments still show in my printed document? This usually happens if the “Print Markup” option is enabled. Make sure to uncheck it in Word’s print settings.